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Stewart McKie PhD
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RFPs are an important next step to narrow down your vendor shortlist.
The Request for Proposal (RFP) document is a selection artefact aimed at reducing your vendor shortlist to 2-3 vendors who will receive your demo scenarios. So if there are 5-6 vendors in your shortlist, the RFP should reduce that list to 2-3 vendors.
The RFP document builds on the RFI and focuses on the differentiating functionality or business processes that define your To-Be solution expectations.
The RFP process actually has two parts:
You expect the vendor to:
After you evaluate the RFP responses, you make a 'cut' of the vendors to get you to your 2-3 potential demo vendors.
The PM should inform the steering team of the RFP result and provide a rationale for why specific vendor were cut or not cut from the shortlist.